For more details on air travel, please refer to the Travel Booking & Reimbursement Guide.

Please plan to arrive at Charleston International Airport (CHS) by 3:00 PM on Monday, October 20, 2025. Shuttles will transport participants to the Mills House Hotel.
The convening concludes at 1:00 PM on Wednesday, October 22. Book flights departing no earlier than 3:00 PM to allow time for shuttles, check-in, and security.
Yes. Round-trip airfare (economy or flexible economy only) will be reimbursed up to $700. Upgrades are not reimbursable.
Yes. Please purchase travel insurance when booking your flight.
Yes. TSA requires a REAL ID-compliant driver’s license or an alternative (such as a valid passport). Please check your ID in advance to avoid travel delays.
We recommend arriving at least 1 hour before domestic flight boarding times and 2 hours before international flight boarding times to allow time for check-in and security.

Group shuttles will meet you at the CHS Arrivals curb. See the Travel page for the shuttle pick-up schedule.
Shuttles will depart from the Mills House Hotel lobby on Wednesday afternoon, scheduled to align with your flight. See the Travel page for full details.
Yes. Up to $100 for local airport parking or ground transportation is reimbursable with itemized receipts. See the Travel Booking & Reimbursement Guide for full details.
Transportation will be provided for all convening sessions and scheduled group activities. Shuttles will run between The Mills House Hotel and each venue, so you will not need to arrange your own transportation.

For day-of travel issues such as flight delays, please email Obi at hubconvening2025@gmail.com or text Obi at ‪908-917-3776‬.

All participants will stay at The Mills House Hotel (115 Meeting St, Charleston, SC 29401).
Yes. Your hotel accommodations are fully covered. Participants are responsible for any personal incidentals (e.g., minibar, room service, upgrades).
Breakfast is provided daily at the hotel from 8:00–9:00 AM in the Indigo Room (2nd floor).
Complimentary WiFi, a daily $10 food and beverage credit, pool and cabana access, fitness center with Peloton bikes, in-room coffee, daily Sunset Yoga, and more.

The convening opens with a Cocktail Hour at 6:00 PM on Monday, October 20. To see the full convening schedule, see the Schedule page.
The program concludes at 1:00 PM on Wednesday, October 22. To see the full convening schedule, see the Schedule page.

For the dinners, please plan for ‘autumn chic’ attire — think light dresses, button up shirts, light sweaters, or other polished yet relaxed autumn pieces. Photos will be taken in the evenings. Limited photos will be taken during the convening sessions.
For the rest of the convening, the dress is casual and comfortable. We recommend bringing layers for varying indoor and outdoor temperatures and wearing comfortable walking shoes for tours.

If you need wheelchair-accessible transportation, additional luggage space, or other support, please notify us prior to arrival by emailing hubconvening2025@gmail.com.
Yes. The Mills House Hotel, the International African American Museum, and Avery Research Center are fully accessible.

Yes. Breakfast is provided daily at the hotel in the Indigo Room, and group lunches and dinners are included in the program schedule.
Dietary restrictions submitted in the attendee form have already been recorded. If you have any updates or additional needs, please email us at hubconvening2025@gmail.com.

- Round-trip airfare (up to $700, economy/flexible economy only)
- Travel insurance
- One checked bag
- Up to $100 for local ground transport or airport parking
Flight upgrades, alcohol, in-flight purchases, personal ground transportation unrelated to the convening, and incidental hotel charges.
Once receipts are submitted and approved, reimbursements are processed electronically via Bill.com. Please allow about 14 days after submission.
Email your full flight itinerary and itemized airline receipts to hubconvening2025@gmail.com. For all other eligible expenses, receipts should be uploaded directly to Bill.com. All receipts must be submitted by November 5, 2025 to be eligible for reimbursement.

Frequently Asked Questions